Security built into every transaction
Real estate wire fraud costs the industry $3 billion per year. TitleFlow protects your closings with built-in wire fraud prevention, automated compliance tracking, and enterprise-grade infrastructure security — included in every plan.
Stop wire fraud before it starts
Wire fraud is the #1 financial threat to title companies. Most platforms require expensive third-party add-ons like CertifID ($200-$2,000/month) or ClosingLock. TitleFlow includes wire fraud prevention in every plan at no additional cost.
Callback Verification
Every wire requires out-of-band callback verification before funds move. Wire instructions are delivered through a secure portal — never by email, never by fax.
Anomaly Detection
Six detection rules automatically flag suspicious activity: changed wire details, high-value transactions over $1M, unknown callback numbers, rapid-succession changes, mismatched party information, and first-time recipient accounts.
Secure Delivery
Wire instructions are shared only through the encrypted client portal with identity verification. No email attachments, no fax transmissions, no PDF files floating in inboxes. Out-of-band delivery eliminates the most common wire fraud attack vector.
SoftPro Banking add-on: $200-$2,000/mo + $1,995 setup. Qualia Shield: separate product. TitleFlow: included free in every plan.
Every regulation. Tracked automatically.
Title companies face an ever-growing web of federal and state regulations. TitleFlow tracks them all so you're always audit-ready — without dedicated compliance staff.
TRID Timeline Tracking
Automatic calculation of Loan Estimate delivery, CD delivery, waiting periods, and change of circumstance deadlines. Business day calculator accounts for holidays and weekends. Violations flagged before they occur.
FinCEN GTO Reporting
Auto-detect orders in 17 covered Geographic Targeting Order metro areas including Miami-Dade, NYC, San Francisco, Los Angeles, Dallas, and Houston. Beneficial ownership flagging for entity buyers. Cash sale identification with action items.
ALTA Best Practices
Dashboard tracking all 7 ALTA Best Practice pillars: licensing, escrow accounting, information security, settlement processes, title production, insurance, and consumer complaints. Individual scoring per pillar with action items for any gaps.
1099-S Preparation
Automatic identification of reportable transactions and generation of 1099-S data. Seller information collected during the closing process, reducing year-end scrambles.
RESPA Compliance
Tolerance bucket tracking for changed circumstances. Zero tolerance, 10% tolerance, and unlimited fee categories tracked per transaction with automatic violation detection.
Audit Trail
Every action logged with timestamp, user, and IP address. Immutable audit trail for regulatory examinations. Export-ready reports for state auditors and underwriter reviews.
Enterprise-grade infrastructure
Your client data deserves the highest level of protection. TitleFlow is built on modern, secure infrastructure from the ground up.
Encryption
AES-256 encryption at rest for all stored data. TLS 1.3 for all data in transit. Field-level encryption for sensitive NPI including Social Security numbers and tax identification numbers.
SOC 2 Compliant
Infrastructure hosted on SOC 2 Type II compliant cloud platforms. Regular penetration testing and vulnerability assessments. Incident response procedures documented and tested.
Access Controls
Role-based access control with 5 configurable roles: Admin, Escrow Officer, Processor, Closer, and Viewer. Granular permissions per module. Session management with automatic timeout.
Cloud Architecture
No on-premises servers to maintain. Automatic backups with point-in-time recovery. 99.9% uptime SLA for Enterprise customers. Multi-region data redundancy.
Regulations we help you navigate
TitleFlow is designed to help title companies comply with the regulatory frameworks that govern the industry.
TRID
TILA-RESPA Integrated Disclosure
RESPA
Real Estate Settlement Procedures Act
FinCEN
Financial Crimes Enforcement Network
1099-S
IRS Reporting for Real Estate
CFPB
Consumer Financial Protection Bureau
ALTA Best Practices
American Land Title Association
MISMO
Mortgage Industry Standards Maintenance Org
Ready to modernize your title operation?
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